Operations Manager, Amplify Fund | Neighborhood Funders Group

Position: 
Operations Manager, Amplify Fund
Location: 
Flexible
Organization Name: 
Neighborhood Funders Group
Application Deadline: 
Friday, October 18, 2019

BACKGROUND

The Amplify Fund: Building Power in Place

The Amplify Fund is a funder collaborative that supports place-based work focused on building power for people of color and people with low incomes to determine the future of their communities.

Amplify has a goal of raising at least $17 million and dispersing most of those dollars across eight sites over a four-year period. We do that through direct grants to local groups, organizations, coalitions, and networks, and wrap-around support for learning, communications, capacity building, and technical assistance. We structure our work – processes, strategies and intended outcomes – to address the root historic and current causes of racial inequity and to center the leadership of people of color in those solutions.

Launched as Neighborhood Funders Group’s (NFG’s) first ever grantmaking fund, Amplify is managed by NFG staff and deeply connected to NFG’s Democratizing Development Program. NFG is a national network of local, regional and national philanthropic institutions with a focus on strengthening communities. NFG builds the capacity of philanthropy to advance social justice and community change by organizing the field, developing leaders, cultivating thought leadership among its base of funders and encouraging the support of policies and practices that advance racial, economic, gender, climate, and social justice.

AMPLIFY MEMBERS

  • Ford Foundation
  • General Service Foundation
  • Jessie Smith Noyes Foundation
  • Kresge Foundation
  • Missouri Foundation for Health

  • Moriah Fund

  • Open Society Foundations

  • Surdna Foundation

  • The California Endowment

  • The JPB Foundation

Amplify is governed by a Steering Committee comprised of representatives from all of the contributing philanthropies (see list to the right). Amplify works in 8 places across the country; through a locally advised strategy process we determined geographically specific areas of focus in Missouri, North Carolina, Puerto Rico, South Carolina, Pennsylvania, Tennessee, Nevada, and California (in partnership with the Fund for an Inclusive California). The Fund has a projected lifespan of four years, and there is no plan to maintain this position at the organization after the Fund sunsets. The Amplify Fund’s final grants are projected to be made in 2021, with scaled back programmatic operations planned through 2022.

The Amplify Fund is staffed by three full-time employees and several additional consultants support the work of the Fund. The Operations Manager is responsible for the administrative operations of the Fund and manages the annual arc of work of the Fund’s Steering Committee. They are an integral team member of the Fund who keeps projects and the team moving forward. The Operations Manager is supervised by the Fund’s Director and partners closely with the Senior Program Officer.

RESPONSIBILITIES

Project Management of the Amplify Fund Steering Committee (30%)

Currently, the Amplify Fund Steering Committee meets twice a year in-person for both learning and business meetings, as well as monthly for phone updates. The steering committee’s four subcommittees meet intermittently as needed to carry out their workplans throughout the year. In coming years, the Steering Committee will also begin to participate in grantee learning convenings and activities. The Operations Manager will carry the ultimate responsibility for the project management of all steering committee activity, including:

  • Manage the overall arc of work for the Fund’s steering committee
  • Document committee activities; support agenda and material development for steering committee meetings

  • Coordinate logistics, catering, space rental, A/V, room blocks, vendor relations, contracts, and administrative work needed for in-person committee meetings

  • Staff steering committee calls and meetings, including scheduling calls, tech troubleshooting, notetaking, liaising with committee members about materials and special needs, drafting follow up correspondence, etc. 


  • Manage information flow with steering committee members, including meeting notes, ensuring everyone is up to date on schedules, following up with absent members, etc.

Fund Operations (40%)

  • Provide budget tracking for multiple budgets, including the Fund’s operational budget, grant budgets, vendor/consultant project budgets, and payment processing

  • Organize and troubleshoot the Fund’s grantmaking activity, working with grants admin  staff to customize systems as needed and build any necessary complementary systems at NFG

  • Pull reports from a grants management portal for grant tracking and external reporting on the Fund’s grantmaking

  • Ensure the Fund’s grants management and project management systems are aligned to achieve the goals of the Fund

  • Working with NFG’s Operations staff, prepare and monitor Fund contracts and vendor relationships; ensure invoices are processed in a timely manner

  • Manage (and in some cases develop) the Fund’s data and documentation systems using Salesforce and other tools

  • Develop and maintain strong relationships with grantees to support the Fund’s administrative and logistical work with them

  • Support program activities, including webinars and capacity building activities

  • Draft correspondence of behalf of the Fund

  • Support social media communications as needed

Team Coordination (30%)

  • Using Asana, manage the Fund’s workflow and the activities of the Fund’s staff, keeping team members on track and focused on priorities and timelines

  • Coordinate team meeting/retreat agendas and logistics, including meeting facilitation and coordinating necessary follow-up

  • Become an expert user of and provide support on various systems and platforms, including Salesforce, Slack, Asana, Zoom, BlueJeans, grants management portals, Mailchimp, etc.

  • Participate as a member of the NFG Operations Team

  • Participate in planning and execution of NFG’s biennial national conference.

QUALIFICATIONS

  • At least 3 years of experience working on social and/or racial justice issues  

  • At least 2 years of experience with philanthropy, including foundations, intermediaries, collaborative funds, affinity groups, or as a grantee partner

  • Demonstrated commitment to NFG’s mission and values advancing racial, economic, gender, and climate justice

  • Strong systems thinker with demonstrated experience in operations management including, complex scheduling, budget tracking, and contract management

  • Flexibility and comfort with overlapping projects, competing deadlines, and multiple stakeholders; ability to prioritize and keep projects on track

  • Demonstrated experience and skill in facilitating groups, committees, or coalitions

  • Facility with technology and comfort working with a virtual team

  • Experience and competence working with various online systems and platforms used at NFG such as Asana, Salesforce, Slack, Zoom, and grants management portals

  • Skilled written and verbal communicator

  • Strong preference for someone who has conversational fluency in Spanish, able to communicate basic information in emails and communicate with Spanish speakers in person, on the phone, and on video conference calls

  • Experience managing social media is desirable but not required

  • Ability to travel regularly (approximately 33%)

COMPENSATION

Salary range: $65,000 - $75,000, DOE. This is a full-time exempt position. Benefits package includes health insurance, employer retirement contributions, and generous paid time off.

LOCATION

Applicants must be eligible to work in the United States. Ideal candidates will be located in either Eastern or Central time zones, but other locations may be considered. If the individual hired is based in the San Francisco Bay Area, they will work out of the Neighborhood Funders Group office in Oakland, CA.

APPLICATION PROCESS 

Please send a cover letter, resume, and three references to jobs@nfg.org by Friday, October 18th, 2019. Please include “Amplify Fund Operations Manager” in your email subject line.

NFG is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, or any other status protected by law. Women, people of color, and LGBTQ people are strongly encouraged to apply.